Professionals working together on projects but from separate physical locations both near and far from each other have become conveniently possible through cloud-based VoIP technology. Owing to recent breakthroughs in online tech, business practices have also been impacted by such enabling tech options to a point that it has become a widely accepted process in companies globally.
If you are a business owner who frequently travels in the process of conducting business, coordinating with everybody else in your company via telecom is an everyday occurrence. In many of these correspondence tasks, a certain amount of collaboration would be necessary to address certain requirements like documentation and multi-media file making. This kind of work set up makes you conduct business as a roving telecommuter. You could therefore make good use of the VoIP in your telecom system to aid you in completing all such tasks while being able to maintain a high degree of connectivity with customers, contacts and coworkers.
The necessary tools
Real time collaboration and interaction while engaged in multi-media file making for projects in development or documentation-related work require a certain amount of technical readiness among those participating in such activities. Telecommuting business owners and professional coworkers need to be aware about having the necessary technical tools and know-how so that they could be able to efficiently perform virtual work in progress happening in real time.
The amount of interactive input that virtual work requires could be the same as that required when working together face-to-face. What makes an online multi-media file making conference more demanding is that you need to be focused on work more because the tendency to slack off would always be bigger without the physical presence of coworkers. The pressure to perform would always be felt more when coworkers are around. Telecommuters would have to have more discipline and dedication and this is what the telecommuting business owner and his/her teammates must have fundamentally.
The technical requirements however need to be addressed and it would be best for multi-media file making teams working on projects virtually to have the following tech tools available to them:
- The same suitable software to open, view and create multi-media files. All participants in a multi-media work conference need to have the same software in their PCs, laptops, or other suitable mobile devices so that they could all access, view, evaluate, create, modify or revise files being worked on together online such as images, layouts, textual documents, videos, or audio files.
- A strong broadband connection. Multi-media conferencing is a much more demanding and time-consuming task to do than merely call conferencing where people simply discuss things such as in a meeting. Multi-media conferencing involves both discussing and at the same time actually working on file creation, assessment, revision and finalization online. Telecommuters and their coworkers could all do with a strong broadband connection so that lags and downed connections do not get in the way to hamper real time interaction between coworkers.
- A cloud based VoIP system. A unified telecom system in companies make online conferencing of any sort possible between various employees. All their discussions, actual file element input and online evaluations could be done with much interaction until final completion — in real time form anywhere anytime!
- Cloud storage and business productivity apps. This is the most pivotal of all tech requirements for multi-media conferencing since a lot of file sharing needs to take place between virtual coworkers in a multi-media conference. Cloud storage apps help people achieve this kind of file sharing. Business productivity apps on the other hand, enable telecommuters to view files being worked on simultaneously with other coworkers online. This is literally being on the same page visually and could facilitate faster revisions on multi-media files.